Privacy Policy

At Suresh Chandra Nayak Social Welfare Foundation (SCNSWF), we value your trust and are fully committed to protecting the privacy of everyone who engages with us — including donors, volunteers, beneficiaries, partners, and visitors to our website.

This Privacy Policy explains how we collect, use, store, and safeguard your personal and non-personal information when you visit or interact with our official website, www.scnswf.org, or participate in any of our healthcare and welfare initiatives.

About SCNSWF

Suresh Chandra Nayak Social Welfare Foundation is a Section 8 non-profit company registered under the Companies Act, 2013. The organization works to promote healthcare, medical relief, and social welfare among underprivileged communities across India.

As part of our operations, we may collect limited personal information from individuals to process donations, manage volunteer participation, provide receipts, share updates, and maintain legal and financial compliance.

Information We Collect

When you visit our website or contact us, we may collect certain personal details such as:

• Your name
• Email address
• Phone number
• Postal address
• PAN number (for donation receipts)
• Payment details (processed securely)

This information is usually collected when you:

• Make a donation
• Sign up as a volunteer or intern
• Register for newsletters
• Submit an inquiry
• Engage with us through events or partnerships

In addition, our servers may automatically record non-personal information such as your IP address, browser type, device information, the pages you visit, and the duration of your visit. These data help us understand visitor trends and improve website performance.

How We Use Your Information

We use the information you share with us solely for legitimate organizational purposes, including:

• Processing donations
• Issuing receipts
• Acknowledging your contribution
• Communicating program updates
• Sharing impact stories
• Managing volunteering or internship applications
• Responding to queries
• Complying with statutory obligations under Indian laws

Your data is shared only with authorized service providers — such as payment gateways or auditors — and only when necessary for fulfilling the purpose for which the information was collected.

Cookies & Analytics

Our website uses cookies to enhance user experience. Cookies are small data files stored on your device to help us analyze web traffic and remember your preferences for future visits.

You may disable cookies through your browser settings, though doing so may limit certain features of our website. The information collected through cookies is anonymous and used purely for website analytics and service improvement.

Secure Payment Processing

When you make a donation online, the transaction is processed through secure, PCI DSS-compliant third-party payment gateways.

SCNSWF does not store or have access to your complete financial details such as credit/debit card numbers, CVV codes, or online banking credentials.

We receive only limited transaction information necessary to confirm payments and issue legally valid donation receipts under Section 12A / 80G of the Income Tax Act, 1961 (as applicable).

Data Security

SCNSWF implements strong security practices and technical safeguards to protect all collected data, including:

• SSL encryption for data transmission
• Restricted access to databases
• Password-protected systems
• Regular monitoring of network and storage facilities

While we take every reasonable precaution to secure your personal data, you acknowledge that no method of online transmission is entirely risk-free. By using our website, you consent to this inherent limitation of internet-based data exchange.

Email Communications

If you provide your contact details, we may occasionally send you emails, newsletters, or messages regarding our programs, impact reports, or fundraising appeals.

These communications are intended to keep you informed about our work and how your support makes a difference.

You can opt out at any time by:

• Clicking the “unsubscribe” link in the email
• Contacting us directly at contact@scnswf.org

Third-Party Links

Our website may contain links to third-party websites or partner organizations for collaboration or reference.

SCNSWF is not responsible for the content, data collection methods, or privacy practices of such external websites.

We recommend reviewing their privacy policies before sharing any personal information.

Data Retention

We retain personal and transactional data for as long as necessary to fulfill operational, legal, and reporting requirements.

Donation records and financial documents are maintained as required by the Income Tax Act and other relevant regulations.

After the retention period, data are securely deleted or anonymized to prevent unauthorized use.

Your Rights

As an individual, you have the right to:

• Access the personal data we hold about you
• Request corrections to inaccurate details
• Withdraw consent for communication

You can exercise these rights by writing to us at privacy@scnswf.org, and we will respond within a reasonable timeframe.

Changes to This Policy

SCNSWF reserves the right to amend or update this Privacy Policy at any time without prior notice.

Any significant changes will be reflected on this page along with an updated “Last Modified” date. Continued use of the website after such changes implies acceptance of the revised terms.

Contact Our Data Protection Officer

If you have any questions, concerns, or complaints about this Privacy Policy or how your information is handled, please contact: